Mark R. Isfeld Parents’ Advisory Council
Non-Adopted Minutes of the Annual General Meeting
September 18, 2006
1. Welcome and Introductions: Julie
Currie, Sheryl Peters, Jennifer Keenan, Brenda Hunt, Wayne Friesen, Barb
Milburn, Barb Turner, Terry Knight, Rick Grinham, Sharon Adams, Marlena Jura,
Lyneita Swanson, Korky Richardson
4. Reports:
a. Student Council – not
available but a Grade 12 representative will attend next meeting and
each month after we
will have a different grade representative attend our meeting.
b) RCMP Liaison - Constable Julie Stewart not
available but noted she would be happy to attend
for a specific topic.
c) Principal – See Attachment A. Enrolment is down and
will be for the future. Grad class
is down to about 170 students this year. We have 30 class
size violations and 34 class
composition
violations as per Bill 33. Staff consultations are just about complete
These
violations are
consistent with other high schools – a result of student course requests and
time-
table issues. We have 34 International Students this year and therefore a full-time
ESL Teacher
(Rita
Grill). Senior Girls Volleyball team needs a coach. Isfeld
Info Line is not being used by many
parents and
costs $750. Consensus to discontinue as
it can’t be afforded in the new budget. and
is not being
used, especially since the website is easy accessible and is full of
information.
Suggestion made
to just show block rotations for current week instead of having to load
whole calendar
as systems are too slow and/or integrate the Weekly Calendar onto the
website.
Consent to proceed with the Student trip to Britain/France on March 14, 2008 with accent
on
history and the
french language. Graduation Portfolio – our school is all set to proceed with
portfolio
this year. Portfolio is now optional for Grade 12
students but Grade 10 and 11 students must
continue to work
on their portfolios as part of their grad requirements. See attached report for
Portfolio’s
relationship to credits. Attendance Policy was ratified by
teachers and has been
presented to
students. 8 absences (excused or unexcused) in a 4 credit course or 4 absences
in
a 2 credit
course will now initiate an action as outlined in the attached policy. The school will also
continue with
the daily attendance callout procedure.
TOC (Teacher On Call) costs were $6,000
greater than
funds recouped from vending. TOC costs
affected this year by contractual clause that
the fourth
consecutive day of work must be paid at scale (Minimum TOC cost/day = $250.00,
Maximum =
$420.00). Thus, curricular trips will be funded at 50% of the previous year’s
cost, and
senior teams
will be funded 3 days whereas junior teams will be 1.5 days. Currently we only have
vending machines
for food services. Wayne is
negotiating an arrangement with Quality Foods to
provide food for
students which likely will result in less of a profit but students will be
getting food
and not having
to drive anywhere to get it.
d) Trustee – Enrollment is down 200 students across the
district but we have 95 International
Students. We have
800 graduates this year but only 500 kindergarten students. Bill 33 is being
dealt with at
the schools. It affects elementary
schools more than secondary. City of
Courtenay
refused first
submission for a school sign due to bylaw zoning and size/LED components. We
need an
exemption for this signage bylaw and Rick Grinham to proceed with this. Isfeld is home
to the
International Student staff. Public
board meetings are held the 2nd and last Tuesday of the
month. District reconfiguration processes will
continue to be studied now that we have a new
Superintendent. Rick Grinham will step down as chair effective November 30,
2006.
e)
Treasurer Report: See
Attachment B Motion to adopt the Statement of Revenue
& Expenses
for the Year Ended June 30, 2006 – Jennifer Keenan, Seconded
– Brenda Hunt, Carried. Noted that we have 1218 guardians (voting members) at
Mark R. Isfeld Secondary School.
See Attachment C GAMING ACCOUNT: Julie suggested
that we approve a budget of no more
than $15,000 for this account at the October PAC
meeting. Provide Wayne with the list
of types of approved expenditures
funded by gaming funds. See Attachment D NON-GAMING
ACCOUNT wait to see what happens
with the sign before we proceed with the gazebos.
f) DPAC –
open for
election but no names put forth. The
meetings are the last Monday of the
month. Contact
executive if you wish to be a DPAC member.
g)
Committees:
1. Athletics – Barb Milburn will help with the Athletic Banquet again this
year. All athletes
are paying a $15 fee at the start and $10 is for the
banquet, $5 for uniforms. They pay
it only once and for the first team they
play on. Athletic awards are voted on
by coaches.
Students have to play on two teams, it is
a point system, clearly communicated to students,
small and large bear awards as well as
Jr/Sr, Male/Female athletic awards.
Lots of
students recognized.
2. Bingo / Fundraising – there is a process in place for
raffles, must follow criteria, need a
license but only PAC executive can apply for a license. PAC executive need to review the
many rules/procedures. Need to design a sample raffle ticket
and do proper recordkeeping.
Raffles and 50/50 funds must go into Gaming Account, silent
auction funds go into the
Non-Gaming Account.
Gloria (in the office) has sample sheets for the raffle license. Advise
Wayne if you are having a 50/50, raffle or similar item.
Grad – had one Grade 12 assembly but
nothing else new to report.
3. School Growth Plan – is a critical part of school site
based management planning. One
executive member has to sit on the committee plus two
others. Thursday, September 21st
is next meeting.
5. Business Arising From
The Minutes:
a. Changes in
Constitution:
i)
Further discussion
required for Election of Officers section – b/f to October/06. Sheryl
wanted it
noted that she has real concerns with changing the timing of
the Election of Officers as Cumberland Jr. parents not coming to the school
until their child’s grade 10 year. PAC
Bulletin Board needed as constitution needs to be posted and it can be placed
on the website.
ii) Barb Milburn made a motion to accept
the changes made to our Constitution as noted in the attachment to the June 19,
2006 Minutes, Seconded – Jennifer Keenan. Carried
iii)Thrifty Food Coupons – balance in question left with grad.
iv)Signage Update – Sheryl met with Dave Vranjes, Principal,
Cumberland Jr. and he supported
quest for bylaw variance.
A key issue should be the size of the sign in comparison to the size of
the building, the message shouldn’t change too quickly. She encouraged PAC to lobby students,
and the community, to meet with councillors, ask to go
before Council as a PAC. Decided we
support Rick Grinham proceeding with his requests but we need to stand behind
this.
6. New
Business:
a. Welcome Speech to Parents by PAC at Meet The
Teacher Evening – Sheryl
has script.
b. Dr. Jordan Tinney is our new Superintendent.
c. Lunch program- “Food Attitude” by Lynn
Slater “Wachiay Friendship Centre”
7. Elections – run
by Rick Grinham
CO-CHAIR – Position
Open
Declared Jennifer Keenan and Kathy Cruickshank as co-chair.
SECRETARY - Position Open
No nominations
TREASURER - Position Open
No nominations
SPC - Positions
Open
Declared Jennifer
Keenan and Sharon Adams in these positions.
DPAC Position
Open
No nominations
8.
Next Meeting – October 16, 2006,
7:00 pm in the Library
9. Sheryl Peters made a motion to
adjourn the meeting at 9:04 p.m, Seconded - Brenda Hunt,
Carried.
.